Employee Travel and Reimbursement

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Employees will be reimbursed for reasonable expenses incurred in connection with approved travel on behalf of the College.

Travelers seeking reimbursement should incur the lowest reasonable travel expenses and exercise care to avoid the appearance of impropriety. If a circumstance arises that is not specifically covered in the travel policies, the most conservative course of action should be adopted. Employees should use a College fleet vehicle rather than incur personal vehicle expenses. See the following:

How to Reserve Fleet Vehicles.docx
How to Reserve Fleet Vehicles.pdf.

Please make sure that you reserve cars far enough in advance of when you need them. Please also be aware of the hours of the Cashier’s office as it will be difficult to obtain keys/fuel cards if the office is closed. If you find yourself in this position, please check to see if any staff are in the business office since they will be able to access the items for you.

Travel for an employee shall be authorized in advance. Travelers shall verify that planned travel is eligible for reimbursement before making travel arrangements. Upon completion of the trip, and within 30 days, the traveler shall submit an expense account and supporting documentation to obtain reimbursement of expenses.

Exempt employees will be paid their regular salary for weeks in which they travel. Nonexempt employees will be paid for travel time in accordance with federal and state wage payment laws.

For more details, refer to the Business Office Manual for detailed travel policies, procedures, and authorization and reimbursement forms.