All employees with a minimum of 80 hours paid time in a pay period are eligible to accrue vacation leave. 12-month employees will earn 8 hours of vacation leave per month. Permanent part-time employees will earn vacation leave on a pro-rated basis.
Employees accrue vacation leave monthly and may carry days forward from one month to the next. The maximum amount of vacation leave that can be carried forward is 192 hours. Employees terminating employment for any reason are entitled to payment for their accrued, unused hours of vacation leave. Vacation will be paid at the employee’s base rate at the time the leave is taken. Vacation pay is not included in overtime calculation and does not include any special forms of compensation. If a holiday falls during the employee’s vacation, the day will be charged to holiday pay rather than to vacation pay. Leave taken beyond an employee’s available vacation balance may be unpaid unless otherwise required under state or federal law.
Employees who are entitled to leave benefits must request leave from their supervisor in advance and record leave taken on their timesheet or leave report. To schedule leave, employees should submit a completed leave form to the supervisor at least two weeks before the requested leave. Employees must ensure that they have enough accrued leave available to cover the dates requested. Requests will be approved based on a number of factors, including department operating and staffing requirements.
If an employee is late or absent due to inclement weather on a day that the College is not closed , including snow, flood, tornado, or other acts of God or nature, vacation or personal leave shall be used. Non-Exempt employees that arrive on time on a day that the College has designated a late start, the non-exempt employee will receive comp time for the additional hours worked. See Article Inclement Weather Dismissal Procedure.
If employment is terminated, accrued unused vacation leave earned through the last day of active employment will be paid at the employee’s base rate of pay at termination. In the event of the employee’s death, earned unused vacation time will be paid to the employee’s estate or designated beneficiary.
In the absence of accumulated leave, all deductions from employees' salaries will be made on a pro-rated basis, according to the employee's daily pay rate.
See Article Leave Forms.